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What is Vic.ai?
Founded in 2017, Vic.ai is an AI-powered accounts payable platform jointly headquartered in New York City and Oslo. It serves enterprise finance teams and accounting firms with invoice processing, approvals, payments, expense management, and analytics.
Vic.ai is an AI-first accounts payable platform that works alongside an organization’s ERP rather than replacing it. Invoices can arrive through email, SFTP, API, or mobile upload; the system extracts data, applies accounting codes, matches purchase orders, routes approvals, and posts approved invoices back to the ERP. Its contextual models are designed to work without vendor-specific templates, while confidence thresholds and approval rules determine when processing can proceed autonomously.
The product covers invoice capture and coding, approval flows, purchase-order matching, payment execution through VicPay, expense management with VicCard, and analytics for workflow performance, spend, and early-payment opportunities. Vic.ai says its platform delivers up to 99% invoice accuracy and an 85% no-touch rate by month six, but customer reviews still describe occasional capture or categorization errors that require manual correction. It is an AP specialist, not a replacement for a general ledger or complete accounting suite.
Vic.ai is aimed at CFOs, controllers, AP managers, large finance departments, and accounting firms handling substantial invoice volumes or multiple entities. Pricing is quote-based on the vendor site, with no public self-service trial or free tier identified. An AWS Marketplace listing provides a benchmark of $25,000 for a 12-month AP Module commitment plus $2 per invoice above the contracted annual volume, making it most relevant to organizations able to support enterprise implementation and usage commitments.
Key features
Invoice processing
Extracts invoice information from multiple intake channels and automates coding and posting.
Autonomous approvals
Routes invoices through configurable approval flows and can process high-confidence items automatically.
Purchase-order matching
Matches invoices with purchase-order data and supports multi-way matching workflows.
Payment execution
VicPay extends the workflow from approved invoice to vendor payment with controls and audit trails.
Expense management
VicCard and expense features provide a unified view of non-payroll corporate spending.
AP analytics
Dashboards surface invoice workflow, team productivity, spend, and operational performance insights.
ERP connectivity
Bi-directional API integrations synchronize master data, invoice data, approvals, and posting information.
Vic.ai pricing
Vic.ai does not publish standard web pricing and generally sells through an enterprise quote. AWS Marketplace lists a 12-month AP Module commitment at $25,000, with a $2 per-invoice overage charge beyond the contracted annual volume. Final costs depend on invoice volume, ERP scope, implementation, and selected modules.
| Plan | Price | What's included |
|---|---|---|
| AP Module | $25,000/12 monthsAWS Marketplace benchmark | AI invoice processing, approval routing, contracted annual invoice volume, $2 per-invoice overage beyond commitment |
Free trial: No public self-service trial or free tier is listed.
Pros & cons
Pros
- Combines invoice capture, coding, approvals, payments, expenses, and analytics in one AP platform.
- Supports bi-directional ERP synchronization and an open API for custom connections.
- Offers strong published automation metrics, including up to 99% invoice accuracy and an 85% no-touch rate by month six.
- Maintains SOC 1 Type II and SOC 2 Type II certifications with encryption, role-based access, and audit logging.
Cons
- Public pricing is limited, and the AWS benchmark starts at a $25,000 annual commitment.
- The product is specialized for AP and does not replace a general ledger or full accounting suite.
- User reviews report occasional invoice capture or categorization errors requiring manual correction.
- Implementation and ERP integration work may be substantial for organizations with complex finance environments.
Who is Vic.ai best for?
- Enterprise finance teams processing high invoice volumes across multiple entities.
- AP departments seeking template-free invoice capture and autonomous coding.
- Controllers that need ERP-synchronized approvals and complete action histories.
- Accounting firms managing recurring AP workflows for multiple clients.
Use cases
Integrations
Notable customers
Frequently asked questions
How much does Vic.ai cost?
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Vic.ai does not publish standard web pricing or a self-service plan. AWS Marketplace lists the AP Module at $25,000 for 12 months, plus $2 per invoice above the contracted annual commitment.
How long does Vic.ai take to implement?
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Vic.ai does not publish a universal implementation timeline. It connects by API and supports pre-built ERP integrations, so timing depends on invoice volume, ERP scope, workflows, and data preparation.
How does Vic.ai compare with AppZen?
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Both target finance automation, but Vic.ai centers on autonomous accounts payable workflows from invoice intake through posting and payment. AppZen is a permitted close alternative for broader spend and expense auditing, while Vic.ai emphasizes ERP-connected AP operations.
Which integrations does Vic.ai support?
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Vic.ai lists Oracle, Microsoft, Coupa, Sage, Workday, and Vista integrations, alongside an open API. Its ERP connection synchronizes invoice data, coding, approvals, posting information, and master data.
Who is Vic.ai for?
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Vic.ai is designed for CFOs, controllers, AP managers, enterprise finance teams, and accounting firms. It is best suited to organizations with meaningful invoice volume, recurring approval workflows, and an ERP that remains the system of record.
Is Vic.ai secure and accurate?
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Vic.ai says it maintains SOC 1 Type II and SOC 2 Type II certifications, uses TLS and AES-256 encryption, and supports role-based access, SSO, and audit logging. The company reports up to 99% invoice accuracy, while reviews indicate that some invoices still need human correction.
Sources
Facts and pricing verified on October 19, 2026. Vendors change pricing often, so confirm with Vic.ai before buying. How we research
